Processing of personal data
The G.S.R.C. is currently busy to make sure that we comply to all demands that follow from the new privacy regulations (Algemene Verordening Gegevensbescherming, AVG, which will be enforced from May 25th 2018).
The G.S.R.C. processes the so-called NAW-data (name, address, city), telephone number, date of birth, bank account and e-mail address of all members who have signed a contract in order to execute their contract. This data is deleted, as soon as possible, within six months after your membership is discontinued and is only visible for board members during the membership. Furthermore, the G.S.R.C. uses a closed Facebook group as information provision towards its members. Acceptance of group membership and termination hereof is your own responsibility.
Provision of personal data to third parties
The G.S.R.C. is also obliged to provide data to the NRB (Dutch Rugby Federation) for all members who want to play matches. This data includes the NAW-data, gender, date of birth and a photograph which is stored in their eRugby system where it is only visible for board members with access and the NRB. The photograph, which is only used for the federation sign-up, must be provided by all playing members and by signing a contract they give permission for provision of the aforementioned data to the NRB. This data is deleted, as soon as possible, within six months after your membership is discontinued and is only visible for board members during the membership.
The G.S.R.C. does not provide your personal data to other third parties without your permission, except for cases where it is lawfully mandatory for execution of your contract.
Inspection, correction and deletion of personal data
You have the right to request the G.S.R.C. for inspection of your data (except for cases where the G.S.R.C. is not required to disclose this on grounds of the AVG) and to correct your data where needed. If you want your data to be deleted, the G.S.R.C. will terminate your membership and will make sure that your data is deleted by the G.S.R.C. as well as the NRB within six months.
Security of personal data
The G.S.R.C. sends messages and notifications to its members regarding events, matches, training sessions and newsletters. By signing a contract you give permission to the G.S.R.C. to promote its activities via direct messaging.
The G.S.R.C. often makes photos during matches and training sessions in order to promote the club towards prospective new members. By signing a contract you give permission to the G.S.R.C. to promote the club via social media and its website, possibly using photos in which you can be seen. If you do not agree with a photo which is posted, you may request deletion of the aforementioned photo.
Social media and links to other websites
In case of any complaints we are always happy to help you. On grounds of the AVG you also have the right to submit a complaint at the Autoriteit Persoonsgegevens regarding the processing of your personal data. You can contact them to do so.
In case of any questions regarding the processing of your personal data or requests for inspection, correction or deletion of your personal data, you can contact the board of the G.S.R.C. at firstname.lastname@example.org.